[{"data":1,"prerenderedAt":2783},["ShallowReactive",2],{"en-blog/cash-budget":3,"en-global-content":497,"en-article-global-content":1721,"en-blog-article-more-articles-4c34e454-8993-474f-a2d1-5c1f6a260e14":1982,"en-blog-article-more-articles-208803060":2778},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":485,"full_slug":486,"sort_by_date":53,"position":487,"tag_list":488,"is_startpage":30,"parent_id":489,"meta_data":53,"group_id":490,"first_published_at":491,"release_id":53,"lang":59,"path":53,"alternates":492,"default_full_slug":486,"translated_slugs":493},"How to manage a cash budget for your business","2022-10-24T17:06:12.541Z","2026-03-20T15:35:23.043Z","2026-03-20T15:35:23.073Z",208803060,"288ad1be-bdd3-428b-9d7f-9f0d899c3b2e",{"_uid":11,"roles":12,"title":4,"author":13,"topics":69,"content":100,"category":366,"language":391,"_editable":394,"component":379,"heroMedia":395,"sidebarCta":403,"publishedAt":404,"readingTime":405,"redirectUrl":24,"listingImage":406,"metaDescription":407,"componentsAfterTheArticle":408},"0480f761-fd4d-46f0-8f3d-f9c7d7d04cbf",[],{"name":14,"created_at":15,"published_at":16,"updated_at":17,"id":18,"uuid":19,"content":20,"slug":51,"full_slug":52,"sort_by_date":53,"position":54,"tag_list":55,"is_startpage":30,"parent_id":56,"meta_data":53,"group_id":57,"first_published_at":58,"release_id":53,"lang":59,"path":53,"alternates":60,"default_full_slug":52,"translated_slugs":61,"_stopResolving":68},"Alfie Marsh","2022-10-19T17:37:47.406Z","2026-03-12T10:47:18.012Z","2026-03-12T10:47:21.003Z",206165108,"1e970c24-78c3-4176-941d-d5ce41466d37",{"_uid":21,"name":14,"links":22,"picture":37,"lastName":39,"component":40,"firstName":41,"description":42},"e7e33e3b-ad07-46c6-ab4e-9d01b183fdf0",[23],{"tag":24,"_uid":25,"icon":26,"link":31,"type":24,"label":24,"style":35,"component":36,"onClickEvent":24,"openInANewTab":30,"horizontalFill":30},"","7cb5fac2-17f5-4b86-a162-9ac65099099e",{"id":27,"alt":24,"name":24,"focus":24,"title":24,"filename":28,"copyright":24,"fieldtype":29,"is_external_url":30},4129791,"https://a.storyblok.com/f/146026/x/315bd7d0c7/ic_linkedin.svg","asset",false,{"id":24,"url":32,"linktype":33,"fieldtype":34,"cached_url":32},"https://www.linkedin.com/in/alfie-marsh-0a435a69/","url","multilink","primary","cta",{"alt":38,"name":24,"focus":24,"title":24,"filename":38,"copyright":24,"fieldtype":29,"is_external_url":30},"https://a.storyblok.com/f/146026/433x433/cc9865c9f9/alfie-marsh.jpeg","Marsh","author","Alfie",{"type":43,"content":44},"doc",[45],{"type":46,"content":47},"paragraph",[48],{"text":49,"type":50},"Alfie Marsh is Spendesk's Head of US Sales. He helps growing companies create more efficient and effective spending processes, and move away from the traditional hassles of spending at work.","text","alfie-marsh","blog/author/alfie-marsh",null,-440,[],176408854,"21eb2168-8660-4b29-8ce1-8812f20aa019","2022-11-02T15:25:58.875Z","default",[],[62,64,66],{"path":52,"name":53,"lang":63,"published":53},"fr",{"path":52,"name":53,"lang":65,"published":53},"de",{"path":52,"name":53,"lang":67,"published":53},"es",true,[70],{"name":71,"created_at":72,"published_at":73,"updated_at":74,"id":75,"uuid":76,"content":77,"slug":88,"full_slug":89,"sort_by_date":53,"position":90,"tag_list":91,"is_startpage":30,"parent_id":92,"meta_data":53,"group_id":93,"first_published_at":94,"release_id":53,"lang":59,"path":53,"alternates":95,"default_full_slug":89,"translated_slugs":96,"_stopResolving":68},"Finance strategy","2022-10-19T17:57:50.961Z","2026-09-29T09:13:54.941Z","2026-09-29T09:13:54.957Z",206171406,"4c34e454-8993-474f-a2d1-5c1f6a260e14",{"seo":78,"_uid":86,"name":71,"component":87},[79],{"_uid":80,"noIndex":30,"component":81,"metaFields":82},"a850324e-c837-4a13-8f8f-4fbe4fd15397","seo",{"_uid":83,"plugin":84,"description":85},"e114f30f-fa13-4ca9-8e17-57f0f612f8ec","meta-fields","Long-term thinking on finance strategy: budgeting, forecasting, and the frameworks finance leaders use to plan for growth.","11f616ce-9f54-42bb-967c-fdb960b62cef","tag","finance-strategy","blog/topic/finance-strategy",-100,[],176456153,"5a788f5a-b853-4a56-959b-15a4ea69fd80","2022-11-02T15:24:54.143Z",[],[97,98,99],{"path":89,"name":53,"lang":63,"published":53},{"path":89,"name":53,"lang":65,"published":53},{"path":89,"name":53,"lang":67,"published":53},{"type":43,"content":101},[102,123,143,169,170,180,187,191,195,201,205,209,214,224,228,232,237,241,246,258,262,267,278,282,287,304,308,313,317,321,325,329,334,338,342,353,357],{"type":46,"content":103},[104,106,121],{"text":105,"type":50},"For many ",{"text":107,"type":50,"marks":108},"CFOs",[109],{"type":110,"attrs":111},"link",{"href":112,"uuid":113,"anchor":53,"target":114,"linktype":115,"story":116},"/blog/cfo-skills-qualifications","05a8e18a-64f6-4ddf-8812-fb15025a8c10","_self","story",{"name":117,"id":118,"uuid":113,"slug":119,"url":120,"full_slug":120,"_stopResolving":68},"The path to CFO: CFO skills and qualifications",213437479,"cfo-skills-qualifications","blog/cfo-skills-qualifications",{"text":122,"type":50}," and Finance Directors, making a cash budget and sticking to it is more of an aspiration than a reality. Amidst all your financial statements, expense reports, and forecasts, do you actually know how much cash your business will have at the end of this month?",{"type":46,"content":124},[125,127,133,135,141],{"text":126,"type":50},"The overwhelming demands of running the ",{"text":128,"type":50,"marks":129},"finance function",[130],{"type":110,"attrs":131},{"href":132,"uuid":53,"anchor":53,"target":53,"linktype":33},"https://www.cfoconnect.eu/en/resources/finance-insights/saas-finance-function/",{"text":134,"type":50}," leave many CFOs and Finance Directors with little time to spend on the ",{"text":136,"type":50,"marks":137},"budgeting process",[138],{"type":110,"attrs":139},{"href":140,"uuid":53,"anchor":53,"target":114,"linktype":33},"https://www.spendesk.com/en-eu/blog/budgeting-process/",{"text":142,"type":50},".",{"type":46,"content":144},[145,147,159,161,167],{"text":146,"type":50},"No matter the reality in your ",{"text":148,"type":50,"marks":149},"finance department",[150],{"type":110,"attrs":151},{"href":152,"uuid":153,"anchor":53,"target":114,"linktype":115,"story":154},"/blog/finance-department-structure","cfbc3b5a-e12b-4c83-80b3-866738bae441",{"name":155,"id":156,"uuid":153,"slug":157,"url":158,"full_slug":158,"_stopResolving":68},"How to structure a modern finance department",410823938,"finance-department-structure","blog/finance-department-structure",{"text":160,"type":50},", a sincere commitment to creating and tracking cash budgets is essential if you want to be prepared for any surprises. ",{"text":162,"type":50,"marks":163},"Budgeting control",[164],{"type":110,"attrs":165},{"href":166,"uuid":53,"anchor":53,"target":53,"linktype":33},"https://www.spendesk.com/glossary/budgeting-control/",{"text":168,"type":50}," is a matter of habit and discipline. You must believe cash budgets are a top priority in order to form the regular habit of following through on them long term.",{"type":46},{"type":171,"attrs":172},"blok",{"id":173,"body":174},"13439c1e-0b47-4a2b-a0e9-6e4d58a83994",[175],{"_uid":176,"html":177,"_editable":178,"component":179},"i-6b46da80-cb9f-4fe7-9bea-2c96764ff2c8","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-df653d66-bc36-4954-a18b-1ce09cac506d\">\u003Cspan class=\"hs-cta-node hs-cta-df653d66-bc36-4954-a18b-1ce09cac506d\" id=\"hs-cta-df653d66-bc36-4954-a18b-1ce09cac506d\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/df653d66-bc36-4954-a18b-1ce09cac506d\" target=\"_blank\" rel=\"noopener\">\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-df653d66-bc36-4954-a18b-1ce09cac506d\" style=\"border-width:0px;\" height=\"1280\" width=\"2560\" src=\"https://no-cache.hubspot.com/cta/default/2694209/df653d66-bc36-4954-a18b-1ce09cac506d.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, 'df653d66-bc36-4954-a18b-1ce09cac506d', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->","\u003C!--#storyblok#{\"name\": \"embed\", \"space\": \"146026\", \"uid\": \"i-6b46da80-cb9f-4fe7-9bea-2c96764ff2c8\", \"id\": \"208803060\"}-->","embed",{"type":181,"attrs":182,"content":184},"heading",{"level":183},2,[185],{"text":186,"type":50},"What is a cash budget?",{"type":46,"content":188},[189],{"text":190,"type":50},"A cash budget projects the amount of money coming into and going out of your company in a given period. This lets finance leaders allocate available cash strategically, based on where they expect to see the best return.",{"type":46,"content":192},[193],{"text":194,"type":50},"To better understand what a cash budget actually is, it’s helpful to consider two analogies:",{"type":181,"attrs":196,"content":198},{"level":197},3,[199],{"text":200,"type":50},"1. Cash budgets are roadmaps",{"type":46,"content":202},[203],{"text":204,"type":50},"They begin with a beginning cash balance and end with an ending cash balance. In other words, there’s a start point and an end point. Much like a roadmap, the cash budget will show you how to get to where you want to go.",{"type":46,"content":206},[207],{"text":208,"type":50},"Specifically, if you want to have a certain amount of cash left at the end of a given period of time, you need to map out a course to get there. This course mapped out within your cash budget is determined by estimating your incoming and outgoing cash flows. We will discuss this in more detail in a moment.",{"type":181,"attrs":210,"content":211},{"level":197},[212],{"text":213,"type":50},"2. Cash budgets are windows",{"type":46,"content":215},[216,222],{"text":217,"type":50,"marks":218},"Cash budgets give you a view",[219],{"type":110,"attrs":220},{"href":221,"uuid":53,"anchor":53,"target":53,"linktype":33},"https://blog.spendesk.com/en/modern-budgeting-reports",{"text":223,"type":50}," into how much cash your business has and where that cash will go. Just because you have a roadmap, doesn’t mean you can actually see what's going on around you. You need a window to keep an eye on how your roadmap is performing.",{"type":46,"content":225},[226],{"text":227,"type":50},"As mentioned earlier, CFOs and Finance Directors deal with a tremendous amount of financial statements, reports, and forecasts on a daily basis. These financial documents may not provide an easy way to see exactly how much cash your business has and where that cash is intended to go over the next month or next quarter.",{"type":46,"content":229},[230],{"text":231,"type":50},"Cash budgets clearly show your cash balance at the beginning of a time period, and where your cash balance will be at the end of the period.",{"type":181,"attrs":233,"content":234},{"level":183},[235],{"text":236,"type":50},"How to prepare a cash budget for your business",{"type":46,"content":238},[239],{"text":240,"type":50},"There are four main steps to create a cash budget for your business:",{"type":181,"attrs":242,"content":243},{"level":197},[244],{"text":245,"type":50},"1. Define your time period",{"type":46,"content":247},[248,250,256],{"text":249,"type":50},"You need to decide at the outset what period of time your cash budget will cover. Most businesses maintain ",{"text":251,"type":50,"marks":252},"budgets",[253],{"type":110,"attrs":254},{"href":255,"uuid":53,"anchor":53,"target":53,"linktype":33},"https://www.spendesk.com/business-budgeting-software/",{"text":257,"type":50}," monthly, quarterly, and/or annually. Working with a defined time period lets you estimate cash inflows and outflows.",{"type":46,"content":259},[260],{"text":261,"type":50},"Without a defined time period, you have no way of knowing what the amounts of cash inflows and outflows will be.",{"type":181,"attrs":263,"content":264},{"level":197},[265],{"text":266,"type":50},"2. Decide your desired cash position",{"type":46,"content":268},[269,271,276],{"text":270,"type":50},"Your desired cash position is the total amount of cash you want your business to have at the end of your selected time period. Your desired cash position is also called your ",{"text":272,"type":50,"marks":273},"ending cash balance",[274],{"type":275},"italic",{"text":277,"type":50},". Thinking back to our roadmap analogy, in order to make a cash budget, you have to know what your destination is. Your desired cash position is your destination for that time period.",{"type":46,"content":279},[280],{"text":281,"type":50},"Once you know your destination, you can then move to the third and fourth steps below.",{"type":181,"attrs":283,"content":284},{"level":197},[285],{"text":286,"type":50},"3. Estimate cash inflows",{"type":46,"content":288},[289,291,302],{"text":290,"type":50},"Cash inflows are also called income, sales, and receipts. These are the different types of incoming cash your business will receive within your defined time period. Examples include cash sales, ",{"text":292,"type":50,"marks":293},"AR collections",[294],{"type":110,"attrs":295},{"href":296,"uuid":297,"anchor":53,"target":53,"linktype":115,"story":298},"ar-ap-automation","7cc14511-f30a-4dbc-affd-1315ff8cd9d5",{"name":299,"id":300,"uuid":297,"slug":296,"url":301,"full_slug":301,"_stopResolving":68},"How AR & AP automation boosts business productivity",208784332,"blog/ar-ap-automation",{"text":303,"type":50},", and miscellaneous income.",{"type":46,"content":305},[306],{"text":307,"type":50},"When estimating cash inflows, be as realistic as possible. Try not to be overly pessimistic nor overly optimistic.",{"type":181,"attrs":309,"content":310},{"level":197},[311],{"text":312,"type":50},"4. Estimate cash outflows",{"type":46,"content":314},[315],{"text":316,"type":50},"Cash outflows are also called expenses and payments. Cash outflows represent different types of expenses your business will incur during your defined time period. Examples include expenses for raw materials, payroll, advertising, equipment, and many other types of expenses.",{"type":46,"content":318},[319],{"text":320,"type":50},"When estimating expenses for your defined time period, keep in mind your desired cash position. Remember, your desired cash position is where you want to be after all these expenses have been estimated. In order to meet your desired cash position at the end of the time period, you may need to cut expenses in certain areas that you are not accustomed to doing.",{"type":46,"content":322},[323],{"text":324,"type":50},"If you expect a noticeable increase in cash inflows during the time period, you may need to increase your estimates for certain expenses in order to fulfill these additional sales. For example, if you expect to sell 10% more product units during the time period, you may need 10% more raw materials to fulfill those additional product sales.",{"type":46,"content":326},[327],{"text":328,"type":50},"By defining your time period, deciding your desired cash position, and reconciling your estimated cash inflows and outflows back to your desired cash position, you now have a completed cash budget!",{"type":181,"attrs":330,"content":331},{"level":183},[332],{"text":333,"type":50},"Where to from here?",{"type":46,"content":335},[336],{"text":337,"type":50},"Now that you understand what cash budgets are, why they’re important, and how to create them, the next step is to implement cash budgeting discipline in your business.",{"type":46,"content":339},[340],{"text":341,"type":50},"One of the main advantages of maintaining cash budgets is the window or visibility they provide into cash flows. With visibility into company cash flow, you can make better cash management decisions.",{"type":46,"content":343},[344,346,351],{"text":345,"type":50},"Spendesk makes ",{"text":347,"type":50,"marks":348},"business budgeting",[349],{"type":110,"attrs":350},{"href":255,"uuid":53,"anchor":53,"target":53,"linktype":33},{"text":352,"type":50}," and cash flow management simple. CFOs and Finance Directors don't have the time to monitor cash on a granular level. But with our smart payment methods and built-in budgets, you get full visibility over company spending in just a glance. Which saves an enormous amount of time and angst.",{"type":46,"content":354},[355],{"text":356,"type":50},"Whether expenses are paid by card, invoice, or cash, you always know exactly how much budget is left in real time. Creating and managing cash budgets has never been easier.",{"type":46,"content":358},[359],{"type":171,"attrs":360},{"id":173,"body":361},[362],{"_uid":363,"html":364,"_editable":365,"component":179},"98d627df-023d-4e05-b59a-00cde0a5dbb8","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-83ab950b-940a-439d-abcd-bbb332377ebc\">\u003Cspan class=\"hs-cta-node hs-cta-83ab950b-940a-439d-abcd-bbb332377ebc\" id=\"hs-cta-83ab950b-940a-439d-abcd-bbb332377ebc\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/83ab950b-940a-439d-abcd-bbb332377ebc\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-83ab950b-940a-439d-abcd-bbb332377ebc\" style=\"border-width:0px;\" height=\"1280\" width=\"2560\" src=\"https://no-cache.hubspot.com/cta/default/2694209/83ab950b-940a-439d-abcd-bbb332377ebc.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, '83ab950b-940a-439d-abcd-bbb332377ebc', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->","\u003C!--#storyblok#{\"name\": \"embed\", \"space\": \"146026\", \"uid\": \"98d627df-023d-4e05-b59a-00cde0a5dbb8\", \"id\": \"208803060\"}-->",{"name":367,"created_at":368,"published_at":16,"updated_at":369,"id":370,"uuid":371,"content":372,"slug":379,"full_slug":380,"sort_by_date":53,"position":381,"tag_list":382,"is_startpage":30,"parent_id":383,"meta_data":53,"group_id":384,"first_published_at":385,"release_id":53,"lang":59,"path":53,"alternates":386,"default_full_slug":380,"translated_slugs":387,"_stopResolving":68},"Article","2022-08-16T21:22:30.004Z","2026-03-12T10:47:19.141Z",176457684,"8247dae6-c25f-40a0-a55e-abc94cf94989",{"_uid":373,"icon":374,"name":367,"component":378},"407a665a-29cb-4d52-87ff-12de3e192c58",{"id":375,"alt":376,"name":24,"focus":24,"title":24,"filename":377,"copyright":24,"fieldtype":29,"is_external_url":30},5859474,"edit-img","https://a.storyblok.com/f/146026/x/fd72101ce9/edit.svg","category","article","blog/category/article",0,[],176456151,"124984e3-bd16-480f-bdda-d9b6ec869fc7","2022-11-02T15:25:23.777Z",[],[388,389,390],{"path":380,"name":53,"lang":63,"published":53},{"path":380,"name":53,"lang":65,"published":53},{"path":380,"name":53,"lang":67,"published":53},[59,392,393],"en-us","en-eu","\u003C!--#storyblok#{\"name\": \"article\", \"space\": \"146026\", \"uid\": \"0480f761-fd4d-46f0-8f3d-f9c7d7d04cbf\", \"id\": \"208803060\"}-->",[396],{"_uid":397,"asset":398,"shadow":30,"caption":24,"overlay":400,"_editable":401,"component":402},"c7b81fb1-67a2-4465-9a4e-5d819cc16c33",{"alt":24,"name":24,"focus":24,"title":24,"filename":399,"copyright":24,"fieldtype":29,"is_external_url":30},"https://a.storyblok.com/f/146026/2380x1340/1356b6270f/cash-budget.png",[],"\u003C!--#storyblok#{\"name\": \"image\", \"space\": \"146026\", \"uid\": \"c7b81fb1-67a2-4465-9a4e-5d819cc16c33\", \"id\": \"208803060\"}-->","image",[],"2024-06-25 00:00","4",[],"Creating a cash budget is important and valuable for most businesses. But many don't know where to start or what to include. This post sets out your simple cash budgeting strategy.",[409],{"_uid":410,"items":411,"heading":458,"reverse":30,"component":476,"sectionSettings":477},"7c8eef34-7bf4-439f-8042-8107e203fc51",[412,422,431,440,449],{"_uid":413,"title":414,"component":415,"description":416},"56a306ea-9036-4b8c-87e7-8f9b68e87b79","What is spend management?","faqItem",{"type":43,"content":417},[418],{"type":46,"content":419},[420],{"text":421,"type":50},"Spend management is the end-to-end control of company spending, from approvals to reconciliation. Spendesk centralizes payment methods and approvals, issues virtual and physical cards, captures receipts via mobile, automates expense reports and bookkeeping exports, and enforces spend limits and budgets. This reduces manual reconciliation, improves visibility for finance teams, and prevents unauthorized spending.",{"_uid":423,"title":424,"component":415,"description":425},"771788b5-de9c-44c5-8ba6-c5bd537cb662","How does Spendesk work?",{"type":43,"content":426},[427],{"type":46,"content":428},[429],{"text":430,"type":50},"Spendesk gives employees regulated access to company funds via virtual and physical cards with automated approval workflows. Employees capture receipts in the Spendesk app or create expense claims; managers approve requests and finance teams reconcile with real-time dashboards. Spendesk assigns VAT codes, enforces budgets, and exports clean data to accounting tools for faster bookkeeping and audit-ready records.",{"_uid":432,"title":433,"component":415,"description":434},"e73f26b0-ce57-49e5-a33f-5c3e4c82286c","How can Spendesk help with managing a cash budget?",{"type":43,"content":435},[436],{"type":46,"content":437},[438],{"text":439,"type":50},"Spendesk helps manage a cash budget by providing real-time spend visibility, enforceable budget controls, and dedicated virtual and physical cards tied to projects or teams. Finance teams set pre-approved limits, restrict merchant categories, and monitor spend on dashboards. Spendesk reporting and accounting exports let controllers reconcile cash outflows quickly and keep budgets aligned with actual expenditures.",{"_uid":441,"title":442,"component":415,"description":443},"6152931a-b0ca-4cc9-a7bf-685ea2864370","How often should a business update its cash budget?",{"type":43,"content":444},[445],{"type":46,"content":446},[447],{"text":448,"type":50},"A business should update its cash budget at least monthly and after any major financial event such as new contracts, hiring, or capital expenses. Spendesk provides daily transaction sync, real-time dashboards, and customizable alerts so finance teams see variances immediately and adjust allocations. 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